Xactimate Estimate Writing

Watch the video below to learn how we write Xactimate estimates

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Our Xactimate Estimating Process

How to Place A Xactimate Estimate Order

  1. To place an estimate order, visit our products and services page and select the estimate variation that you need. (You can order up to 10 estimates at a time!).
  2. Upload your scope and diagrams to your order then click “add to cart.”
  3. Proceed to checkout and pay the necessary deposit.  If we have any questions, we will call or email you to discuss. You will be notified by email when the estimate is complete.

Xactimate Estimate Writing Process


Video Tutorials

How To Place An Order

How To Manage Your Estimates

Company Background

Empire Estimators is a professional Xactimate estimating service for Restoration Contractors and Public Adjusters across the United States and Canada.

All estimates are written by our staff of experienced Xactimate estimators. Our estimators come from years of experience and a diversity of roles within the insurance restoration industry including insurance and restoration. We have the talent you need to get the job estimated quickly and accurately.

Members of our Xactimate estimate writing team hold a variety of industry certifications including the Institute of Inspection Cleaning and Restoration (IICRC), the Restoration Industry Association (RIA), the HAAG commercial and residential roof inspector program, and more.

Many of our Xactimate estimators also hold Certifications with property insurance carriers such as National Flood Insurance Program (NFIP)State FarmUSAA, and Nationwide, to name a few,

Xactimate Estimating Services Offered

Xactimate Estimating Services
Improve “cycle” times and reduce costly omissions. We will review each damage scope carefully for costly omissions to help you create more accurate, more consistent, and more profitable Xactimate estimates. Turnaround ranges from 24-48 hours.

Xactimate Invoicing Services
Improve cash flow and reduce collection times. We will write your Xactimate invoice, you approve the invoice, then we submit the invoice to the insurance company and follow-up with the adjuster to help you get paid faster. Most invoices are settled within 7-10 business days.

Xactimate Supplement Services
Get approvals quickly and maximize the value of your services so you can continue rebuilding without the constant back-and-forth with adjusters. Most supplements are approved within 7-10 business days. We will write the supplement, you approve the supplement, then we submit the supplement to the insurance adjuster, and then follow-up on your behalf until it is approved.

All Estimating Services Include:

  • Detailed scope review by your estimator
  • Scope consultation with your estimator
  • Your company letterhead
  • Pricing for any U.S or Canadian jurisdiction
  • Simple, intuitive file management
  • Unlimited Revisions

Expert Xactimate Estimators

Our expert claims consultants relieve restoration contractors of the time consuming back-and-forth that occurs when working with insurance companies. In addition to writing your Xactimate estimate, we’ll follow-up with the carrier and negotiate to maximize payment for your job. If you need more support than just estimate writing, back-office support services will save your company an enormous amount of time and help ensure you close more deals and earn greater profits.

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Team Members

Bobby Paine

Bobby Paine


Bobby has held several positions in the restoration industry including Estimator and Claims Center Manager. Bobby is proficient in Xactimate and spent two years working directly under an Xactimate trainer. As a previous business owner, Bobby understands the struggles businesses face and knows how important it is for business owners to get the most out of their money. Bobby is IICRC Certified in WRT, FSRT and AMRT. Bobby has first-hand experience in working with Third Party Administrators such as Alacrity, Contractor Connections, BrightServe, Innovation, and CodeBlue. His business experience and diverse knowledge in the insurance and restoration industries sets Bobby apart from his peers.

Ryan Sanders

Ryan Sanders

Senior Estimator

Ryan oversees all estimating projects and writes many estimates himself. Before joining our team, Ryan held a variety of positions including Estimator, Project Manager, Production Manager, Restoration Manager, and Lead Technician. He has detailed knowledge on Mold Remediation, Asbestos Abatement, Packout, Bio-Hazard Cleaning, and Negotiation. These experiences have provided Ryan with an exceptional understanding of the industry and the needs of its various stakeholders. He is knowledgeable about the estimating requirements of leading 3rd party administrators (TPA's) including CodeBlue, Innovations, First Choice, Contractor Connection, DKI, and more. He also possesses several IICRC certifications in Water, Fire, Smoke, Odor Control, Applied Structural Drying, and Carpet cleaning.

Need a Licensed New York Public Adjuster?

Visit our partner Claimly Public Adjustment.

Contact Information

Empire Estimators

8AM – 8PM ET

Contact Info

718-764-8387 (Fax)